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Organize My Files is one click file organizer for Windows, Mac and Linux. This tiny, flexible, hard-working tool will help you to end the chaos of your unorganized files in a simple click and take. If you’ve named your files and folders correctly, it will be easy to find. Don’t use too many folders. Having too many nested folders gets annoying. Each folder should have a minimum of about 10 files in it. If you only have two or three files in each folder, you need to reconsider your.
We’ve all experienced the frustration of looking for a document on our computer that you know is there but, no matter how hard you search, just can’t find the file you need. You can use File Explorer’s search tool, of course. But you’ll need to remember at least part of the name of the file for that. If you can’t, though, you’ll need to trawl through folders to find it. That is, of course, if you use folders. Lots of us still leave files lying on the desktop or loose in My Documents. It’s chaos.
It doesn’t have to be like that, get organized and your files will be much easier to find. Organizing files and folders might sound like the kind of boring job that you can put off until another day, or get round to doing when you have nothing better to do. Don’t. Start today.
Ways to organize files on WindowsOne place for all documentsFile To Folder Software
Store all your files in the My Documents folder. That way, when you need to search for one, you can eliminate other folders on your PC, making it much quicker. Don’t store them loose in My Documents, however. Use sub-folders to organize documents of different types.
Name sub-folders logically
It’s much easier to find files if the folders you put them in have names that mean something to you. So think carefully about how you want to organize documents before you start. Having one folder for all your PDF invoices is fine when you start out, but after a few months or years, finding the file you need becomes tricky. So, create a folder for the current year, then inside that, create one for the current month. And then add new folders for each new month as they come around. Do the same when a new year comes along.
Clean up PC clutter
Getting rid of files you don’t need doesn’t just keep your PC tidy and well organized, it can help it run faster too. Whether it’s uninstalling apps or clearing out Windows’ Registry, it’s a good idea to give your PC a regular spring clean.
We recommend you try CleanMyPC. It makes it easy to uninstall lots of apps with one click and can clear out Windows Registry database very quickly and easily. Download CleanMyPC and start bringing your PC into order.
Make file names descriptive
You might think that if you store files in lots of sub-folders, you don’t need to worry too much about the name. For example, if you create one invoice a month for a client, you could just call it “clientname_invoice” and save it in the folder for the current month. What happens if you need to share that file, though? The name could create confusion for the person you share it with. It’s better to be descriptive in a file name, even if that replicates part of the sub-folder name. It will also help Windows find it if you need to search for it.
Use consistent naming conventions
Naming conventions are important, especially if you work as part of a team and even more so if that team is based in more than one location. If everyone sticks to the same naming conventions, everyone else knows what to search for when they’re looking for files. If the naming convention includes a date, it also reduces the chance of having multiple files with the same name.
Even if you work on your own, having naming conventions means you don’t have to think about what name to give a file when you save it.
File And Folder Organizer SoftwareUse abbreviations carefully
The downside of using descriptive filenames is that they can become very long. The answer is to abbreviate words. However, you need to be careful how you do this. You probably won’t have any trouble working out that ‘Feb’ is February, but other abbreviations may mean very little in a few months when you’re looking for the file.
File documents immediately
When you create a document and save it, save it to its correct folder straight away. Don’t put it on the desktop and rely on your future self to come along and tidy it away. They won’t thank you for it.
Archive files regularly
If there are documents that you’re unlikely to need in the future, archive them. Copy them to an external disk or online storage service and then delete them from your computer. Don’t forget to keep a backup of your archive and make sure you name archives with the date they were created so you can find documents easily again.
Create 'Favorites' for regularly used folders
Windows’ Favorites menu sites on the left hand side of every window and if you store folders you need to regularly access there, you can find them easily, with when you want o access a file inside them and when you want to save a file to them. To add a folder to Favorites, just drag it onto Favorites in the sidebar.
Organize your notes
If your the type of person who keeps Notepad files or word processing documents full of notes on your desktop, it’s time to change. Replace those scraps of notes with tool like Evernote or OneNote. Both these apps will keep your notes safe and allow you to add more as well as tag and search for them. Best of all, they’re all kept in one database file, so they don’t clutter up your PC.
Keeping your PC organized may seem like a painful and laborious process, but it doesn’t have to be. By adopting a few simple rules and conventions and being disciplined enough to stick to them, you can make it very simple. Combine that with using CleanMyPC to get rid of files you don’t need, and a backup tool to archive those files you might need in the future, your PC will run smoothly and securely for years to come.
Deadlines are fun! They keep us on our toes. But what happens when you can’t find a piece of work you did a few years ago, that would save you a whole load of time - but you just can’t find it, buried amongst old folders and files in your Mac?! Instead of saving you time, you look everywhere and have to give up.
Best practices for organizing files on your MacSoftware To Organize Files And Folders Mac App
We so often throw everything into separate locations and pray they can find it when needed, taking a hit-and-hope approach. That method has never worked for the New York Yankees, so it’s likely to leave you striking out too. If only there were a way to arrange folders and find files faster. An efficient, proven system to avoid all the wasted time, stress and extra effort. Thankfully, Setapp has a solution or two. We have an array of ready to install organizational apps to make life that little bit easier.
Let’s start with some simple rules for managing your files and folders:
Apps to find files faster
The Setapp collection of apps brings order to your Mac. Get the tools to seamlessly organize folders and files.
Clutter control: clean up desktop
Gather all the files and folders you want to keep on the desktop and put them in a folder or two for temporary storage if you’re referring to it regularly. If you want to make sure to keep your desktop clear, check out our Spotless tutorial. There is a rule to automatically clean off your desktop.
Dec 09, 2012 I have RARELY have had to ever delect and reinstall any applications on my mac. Steam seems to be the sole exception in the last 8 years. PROBLEMS: TF2 PORTAL (1 & 2) basically every steam game I own and use via steam crashing soon after launch and establishing a network play connection. Mar 22, 2016 As Mac OS X users, we have something to be happy about when it comes to app crashes and freezes: rarity. Typically you can work on your Mac for hours at a time without a single issue. However, a crashing app certainly can happen, leading to lost productivity, time and, worst of. My steam keeps crashing. There are several options that will allow you to keep playing your 32-bit Mac apps. The good news is we have Steam Play, which means that when you purchased your game on Steam you get a copy of this game on each OS that game supports. You will still be able to play these games on macOS 10.14 Mojave and earlier, Windows and in many cases Linux. MacOS on Steam Browse the newest, top selling and discounted macOS supported games New and Trending Top Sellers What's Being Played Upcoming Results exclude some products based on your preferences-40%. 180 Files: The Aegis Project. Adventure, Casual, Indie, RPG -17%. Fires At Midnight. Casual, Visual. How to fix the Finder app that keeps crashing on your Mac? The best option is deleting potentially corrupted Finder system preference files with.plist extension: If the Finder app still launches in spite of crashing, open the Finder window. Go to Home - Library - Preferences.
With smart algorithms such as the Autotidy feature, users can input ‘tasks’ which specify where particular files belong with an easy-to-use drag and drop system. The app will store your instructions and automate the process by scheduling folders to be organized at regular intervals.
There’s no limit to the number of automated tasks you can create, making for a spotless Mac. Users can teach the app to organize their images, desktop or individual documents, using a range of different parameters, e.g. filename, extension, file size, modified date etc. This gives users full scope to organize and locate files efficiently, without having to do the dirty work.
Putting your important documents and folders in the hands of an AI robot may be daunting, but Spotless is heavily regulated to minimize possible risks. Before submitting a new task, users receive a full preview of changes to consolidate understanding and ensure no errors are made, as well as having comprehensive and configurable conflict resolution rules to safeguard your files. With a fully editable dashboard, users can search engagement history to track what actions Spotless has undertaken and have the power to restore files or undo any unwanted changes.
Spotless is reminiscent of the swan analogy – your Mac is the swan, gliding smoothly on top of the water with ease. Spotless is the legs, powering away beneath the surface, laying the foundations for your relaxed drift up-stream. Sounds lovely, doesn’t it?
Find files faster
Keep in mind that you can search for files using folder names - the more specific, the more quickly you’ll find what you’re looking for. Think about saving an invoice. Do you think invoice1.pdf is a good name? Probably not. July invoice.pdf is not any better. So when you’re naming that invoice, think about how you might look for it. Probably:
So a good name would allow you to look at the files in a folder and right away see what each file is without opening it. It would give you things you can use to search. So a good file name, in this case, could be 2017-07 ABCom invoice.pdf
The same concept applies to folders. Setapp has a good bulk renaming app which perfect for any kind of file renaming including music and photo files. Project shortcuts
The next step is to use workspaces to manage multitasking.
The nature of the macOS system doesn’t particularly lend itself to multitasking. Having to jump between the countless browser tabs open alongside your documents and any impending emails isn’t ideal, especially when you have a long to-do list. The fact that Workspaces allows users to add any resource to the workspace, along with handy widgets like a bookmark bar, makes it easy to work on web-focused projects and to handle online information simultaneously. With a fully customizable platform, Workspaces is built to evolve along with your tasks. If projects are surplus to requirements, the archiving feature stores all your old workspaces into one easily-accessible document, which can be made visible again at any time. Furthermore, adding new resources couldn’t be easier, with a one-click system inherent on encouraging efficient, fluid productivity.
Workspaces is a simple Mac organizer, facilitating and simplifying the art of multitasking. Through a designated ‘workspace’, you can access all relevant resources needed for the task in hand – web pages, emails, documents and more. By saving all the relevant documents to your workspace, you’ll eradicate all that wasted time hunting for files and, with the inbuilt task list, you’ll be able to switch exercises with ease.
What about pics organizing?
We can all appreciate the perils involved in keeping your images organized. From those videos of unforgettable nights-out to the endless array of selfies, the camera roll can be a mighty mess. For so many of us, photo hoarders who love collecting and storing photos, keeping them arranged is a near enough impossible task. Or was.
Picture this, an app that helps you manage your entire gallery, accessible at your fingertips, without the need to delete any images. Using a powerful photo manager, Emulsion effortlessly arranges your images in a well-structured, consistent and beautiful way. The Live Folder feature allows images to remain in their primary location, while simultaneously storing them with automatic syncing.
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Furthermore, the app utilizes macOS features seamlessly. By placing all images together in one easy to access panel, users can sort pictures by metadata, tags and notes, complete with full-screen options, quick look and gestures. Through tagging, Emulsion can sort images by people, locations, time and even colors, demonstrating the impressive AI behind the app.
Search All Files And FoldersHow to use tags to organize files in macOS
Alongside the apps to keep your things organized and easy to find, Mac has its own tagging feature that lets you color code files and folders. You can use this to group your items so that you’re not scrolling through endless lists.
Tags work for files and folders stored on your Mac or iCloud account and are easy to add.
How to tag files and folders in macOS?
To tag an open file, hold the pointer to the right of the title and click on the arrow, followed by the Tags field. Choose a tag from the list, or enter a new tag.
To tag a file in the Finder or on your Mac desktop, select the item that you want to tag, open the File menu and choose a color. If you want to choose a different tag or enter a new tag, click on Tags for additional options.
To tag a newly created file as you save it, click on File > Save and select the Tags field in the Save dialog. Enter a new tag or select one from the list.
Items can also be tagged from a Finder window by selecting a file or folder and clicking on the Tags button.
How to find tagged items in macOS?
Once you’ve tagged your items you can easily find them by opening up a Finder window.
From the finder window, enter the tag name or color in the search field and locate your file from the list. Alternatively, you can ask Siri to find the file for you by asking it to, “Find files with a blue tag” or something similar.
To see every file with a particular tag, you can click on the tag color in the Finder sidebar. You can also choose which tags you want to see located in the sidebar by going to Finder > Preferences and choosing the appropriate tags.
To sort items by their tag, go to View > Show View Options and click the checkbox next to Tags. Click the Tags column in List view and the files will be arranged for simple viewing. Click on the column name again to revert the order back to how it was.
How to edit tags in macOS?![]()
To edit a tag that you’ve already created, go to Finder > Preferences > Tags.
From here you’ll be able to change the color by clicking on the color button and selecting a new option and change the name by clicking on the tag’s name.
To add a new tag, click on the + button.
How to remove a tag in macOS?
If you want to remove a tag from an item, all you need to do is Control-click the item, click Tags, select the tags that you want to remove, and hit Delete.
Removing a tag from your Mac is equally straightforward. Go to Finder > Preferences > Tags, select the tags that you want to remove and click on the - button.
For best results for CD and DVD labels, purchase special labels made for discs and use design software and templates available online. For example, services such as Avery Custom Printed CD and DVD Labels (in English) and SureThing Disc Labeler (in English) feature design tools and templates for a cost.
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Gone are the days of folder hunting and head scratching. With Setapp subscription, you can get these apps plus a whole host of others, bringing an end to the constant categorizing confusion. Start your free trial with Setapp today and discover a world of app innovation.
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